Privacy Policy 

Young Romanian Society of Immunologists (yRSI)

Last updated: 19 November 2025

The Young Romanian Society of Immunologists (“yRSI”, “we”, “our”, “the organization”) is committed to protecting your personal data in accordance with Regulation (EU) 2016/679 (GDPR) and all applicable national data protection laws.

This Privacy Policy explains how we collect, use, and safeguard personal data of our members, event participants, and users of our platforms.

1. What Data We Collect
We only collect personal data that is necessary exclusively for educational purposes, membership administration, and the organization of society activities, such as:
Name and surname
Email address
Institutional affiliation / profession
Additional contact information (optional)
Information required for membership registration and participation in educational events
We do not collect or use data for commercial purposes.

2. Purpose of Data Processing
Your data is processed only for the following purposes:
Managing membership status (processing applications, internal communication, issuing certificates).
Organizing and providing access to educational activities, workshops, conferences, and training programs.
Sending communications relevant to the society’s mission (informational newsletters, educational announcements).
Complying with legal and administrative obligations of the organization.
We do not use your data for commercial marketing or share it with third parties for commercial purposes.

3. Legal Basis for Processing
Depending on the context, we rely on the following legal bases under GDPR:
Art. 6(1)(b) – processing necessary for the performance of a contract (e.g., membership management)
Art. 6(1)(a) – consent (e.g., subscription to newsletters)
Art. 6(1)(f) – legitimate interest (e.g., efficient operation of the society, internal communication)
Art. 6(1)(c) – compliance with legal obligations

4. Who Has Access to Your Data
Access is strictly limited to:
The organization’s administrative team
Members responsible for coordinating educational activities
Service providers essential to our operations (e.g., email newsletter platforms), bound by GDPR-compliant agreements
We do not sell or transfer data to third parties for commercial use.

5. Data Retention
We retain your data only for as long as it is necessary to:
Manage membership
Organize and support educational activities
Comply with legal obligations
After this period, your data will be securely deleted or anonymized.

6. Your Rights (GDPR)
Under GDPR, you have the right to:
Access your data
Request correction/rectification
Request deletion (“right to be forgotten”)
Request restriction of processing
Data portability
Object to processing
Withdraw your consent at any time.

To exercise your rights, contact us at: romanianyoungimmunologists@gmail.com

7. Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, alteration, or unlawful disclosure.

8. Contact
For any questions about how we process your data or about this Privacy Policy, please contact us:
📧 romanianyoungimmunologists@gmail.com
🏛 Young Romanian Society of Immunologists